ADMINISTRATIVE HIERARCHY

1.      PRESIDENT- SECRETARY FATHER

2.      VICE-PRESIDENT- PRINCIPAL

3.      SECRETARY

4.      JOINT SECRETARY (NON-TEACHING STAFF)

5.      TREASURER

6.      ADDITIONAL TREASURER

7.      ACCOUNTANT

8.      ADVISORY BUREAU(EX-OFFICIO)

9.      EXECUTIVE MEMBERS( EACH ONE FROM EACH DEPARTMENT FOR BOTH SHIFT I AND SHIFT II)

DUTIES OF SECRETARY

1.      To arrange General body meeting once in 3 months and executive members meeting every month

2.      7 days notice to be given to the members before the meeting and a reminder before the meeting

3.      Signing Authority for cheque and for other bank detail are both Secretary and Treasurer.

4.      Verification of minutes of the meeting and circulation to the members in a printed form.

5.      Any clarification is given to the members after consultation with the office bearers and executive members.

6.      Secretary is answerable to all queries.

DUTIES OF TREASURER

1.      Collection of contribution of members by cheque from the college office.

2.      Submission of contribution and loan cheque on or before 5^th of every month to the bank for crediting

3.      Maintenance of individual ledger account and loan account

4.      Individual loan  account is to be maintained in the single page for all the members

5.      Individual deductions for the gift cheque are to be maintained separately.

6.      Updated accounts should be submitted during the General Body meeting (once in 3 months)

7.      Debit and credit details of the bank pass book are to be maintained by the treasurer.

8.      Preparation of Receipts and Payment accounts and Income and Expenditure Account are to be prepared.

9.      Treasurer is answerable to all queries

Rules and Regulations

1.Each teaching staff has to contribution Rs.100 p.m. and Non Teaching staff Rs. 50 p.m.

to Staff Welfare Association.

2. Officer Bearer are selected by majority of staff members

2.After two years of service in our college

every staff can apply for Loan

  MEMBERSHIP

Membership is enrolled when the member joins the college.  From that month onwards, contribution is collected.

Teaching staff’s contribution is Rs100

Non-teaching staff’s contribution is Rs 50

DUTIES OF JOINT SECRETARY

1.      To record minutes during the SWA meeting

2.      In the absence of secretary, joint secretary is responsible for all co-ordinating activities except financial affairs.

3.      Maintenance of minutes book. 

DUTIES OF ASSISTANT TREASURER

1.      Deposit/Collection of cheque/Deposit and Withdrawal of Cash from bank

2.      Collection of Bank Statements

3.      Assist treasurer to prepare all account statements

4.      Pass book is to be maintained

DUTIES OF ACCOUNTANT

Maintenance of all MGC SWA books of accounts as mentioned below:

1.      Loan ledger in one page for each individual member

2.      Individual ledger for each member

3.      Gift Cheque Ledger with name list from whose account, the amount is deducted